Scoffs Group Limited
Data protection privacy notice (recruitment)
This non-contractual notice explains what personal data (personal information) we hold about you, how we collect it, and how we use and may share personal information during the recruitment process. Please ensure that you read this notice and any other similar notice we may provide to you from time to time.
Who collects the personal information
The Company is a ‘data controller’ and gathers and uses certain personal information about you.
Data protection principles
The data protection principles which we will apply when gathering and using personal information are that:
1.we will process personal information lawfully, fairly and in a transparent manner;
2.we will collect personal information for specified, explicit and legitimate purposes only, and will not process it in a way that is incompatible with those legitimate purposes;
3.we will only process the personal information that is adequate, relevant and necessary for the relevant purposes;
4.we will keep accurate and up to date personal information, and take reasonable steps to ensure that inaccurate personal information is deleted or corrected without delay;
5.we will keep personal information for no longer than is necessary for the purposes for which the information is processed; and
6.we will take appropriate technical and organisational measures to ensure that personal information is kept secure and protected against unauthorised or unlawful processing, and against accidental loss, destruction or damage
About the personal information we collect
A table summarising the personal information we collect and hold during the recruitment process, how and why we do so, how we use it and with whom it may be shared is below. Scoffs Group Limited may share your information with its subsidiaries, with whom you may be employed, in order to process your application and these subsidiaries may process your information as set out in this privacy notice. Scoffs Group Limited’s subsidiaries currently are Scoffs (Essex) Limited, Aimes Limited, Premiere Coffee Limited and Jurassic Coast Coffee Limited.
Where personal information may be held
Personal information may be held at our offices and third-party agencies, service providers, representatives and agents as described above and in cloud based IT services. In the event that we use cloud based IT services, personal information may be transferred internationally to other countries around the world, including countries that do not have data protection laws equivalent to those in the UK. We have security measures in place to seek to ensure that there is appropriate security for personal information we hold.
How long we keep your personal information
We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary. How long we keep your personal information will depend on whether your application is successful, and you become employed by us, the nature of the personal information concerned and the purposes for which it is processed.
If your application is successful, we will keep only the recruitment personal information that is necessary in relation to your employment. For further information, see our data protection privacy notice (employment).
Your rights to correct and access your personal information and to ask for it to be erased
Please contact our Data Protection Contact at admin@scoffs-group.co.uk if (in accordance with applicable law) you would like to correct or request access to personal information that we hold or if you have any questions about this notice. You also have the right to ask our Data Protection Contact for some, but not all, of the personal information we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances.
Keeping your personal information secure
Your rights to correct and access your personal information and to ask for it to be erased Please contact our Data Protection Contact at admin@scoffs-group.co.uk if (in accordance with applicable law) you would like to correct or request access to personal information that we hold or if you have any questions about this notice. You also have the right to ask our Data Protection Contact for some, but not all, of the personal information we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances. Keeping your personal information secure We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing personal information will do so only in an authorised manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
We hope that we can resolve any query or concern you raise about our use of your personal information. If not, contact the Information Commissioner at ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.
Key to table below
FRP – to carry out a fair recruitment process
GEP – to maintain employment records and for good employment practice
Informed - to make an informed decision to shortlist for interview and (if relevant) to recruit
Insurance - to comply with the terms of our insurance
LO – to ensure compliance with legal and/or regulatory obligations
Medical Professional – your doctors and other medical/occupational health professionals
PTC – to enter into/perform the contract
Personnel – relevant managers, HR, professional advisors, payroll and consultants
Progress - to progress your application, arrange interviews and inform you of the outcome at all stages
SPI - for reasons of substantial public interest (e.g. equality opportunities and prevention and/or detection of unlawful acts)
| The information we collect | How we collect the information | Why we collect the information (including legitimate interest) | How we use and may share the information |
|---|---|---|---|
| Your name, contact details (including emergency contact), other employment records | From you | FRP, Progress | Progress,Shared with Personnel |
| Details of your academic history qualifications, | From you, in your CV, the completed | FRP, Informed | Informed Shared with |
| experience, employment history (including job titles, salary and working hours) and interests | application form and interview notes (if relevant) | Personnel | |
| Answers to questions | From you | FRP | Informed Shared with Personnel |
| Details of your referees | From you | FRP | FRP Information shared with Personnel and the referee |
| Your nationality and immigration status and information from related documents (e.g. passport) | From you, the Home Office (if required) | PTC, GEP, LO | To carry out right to work checks Share: Personnel, the Home Office (if required) |
You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position